This week I faced a frustration which I’m sure can’t have been for the first time: I had a Word document to use as a “fill in the gaps” style handout, but I had already filled the gaps. I was looking for a way to display the document using the classroom projector, but to easily toggle the gaps between filled and blank.
This situation must surely arise up and down the country quite frequently. I put the call out on Twitter and asked a few colleagues in school as well. It turns out there isn’t a straightforward solution (that I’ve come across so far).
The shortlist seemed to be:
- Use interactive whiteboard software with white boxes covering gaps (downside: I need to create a lot of covering boxes and I don’t finish up with a nicely printable Word document. I also don’t have an IWB…)
- Use Powerpoint and animations (downside: in addition to the above, without clever VBA coding, you can only reveal the gaps in the order in which you animated them)
- Change the colour of the text in Word (downside: need to select all of the text beforehand to make it white, then go through and slowly change the colour of different pieces to reveal them)
- Change the colour in Word using a style – this is the best so far, and the purpose of styles. If every gap is formatted to have the whole style then it’s relatively easy to change that style from white to blue for example. This could even be automated using some VBA and a keyboard shortcut. Thanks to @SamHartburn for help cracking this approach! (Downside: it’s an all-or-nothing reveal and hard to adapt to revealing one gap at a time.)
There must be another way
Here’s a (silent) video screencast showing how my mocked up page responds:
I also found some sample code online that styles the page to mimic an A4 page (in appearance and dimensions) and I include a Google font (PT Sans) as the closest match to the one I always use with my classes (Myriad Pro) – all my handouts have this same style!
So from now on, maybe I’ll switch to HTML over Word documents. We’ll see. Creating equations becomes tedious, and I have yet to fully get the print CSS correct for printing a blank version of the document. That will have to wait until I have another spare hour.. probably half term!